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Documentation

Welcome to BREWOPS

The complete inventory management solution for coffee shops, restaurants, and retail businesses. Track products, manage stock levels, and streamline your operations.

What you can do

Product Management

Create and organize your product catalog with categories, SKUs, units, and pricing information.

Stock Tracking

Monitor real-time stock levels across multiple locations with automatic low-stock alerts.

Bulk Import

Import your existing data from Excel or CSV files with smart column mapping.

Multi-Location

Manage inventory across multiple store locations from a single dashboard.

Supplier Management

Keep track of your suppliers and their contact information.

Purchase Orders

Create, send, and receive purchase orders to replenish your stock.

Team Collaboration

Invite team members with role-based permissions for managers and staff.

Reports & Analytics

Generate inventory reports and track stock movement over time.

How it works

1

Set up your team

Create your account, set up your team, and invite members. Configure your locations where you manage inventory.

2

Add your products

Import your existing product catalog from a spreadsheet or add products manually. Organize them with categories and set reorder points.

3

Track your stock

Record stock levels at each location. Adjust quantities as you receive deliveries or make sales.

4

Stay on top of inventory

Get alerts when stock runs low. Create purchase orders to restock and keep your business running smoothly.

Key concepts

Products
Items you sell or use in your business. Each product has a name, optional SKU, category, unit of measurement, and can be tracked across multiple locations.
Stock
The quantity of a product available at a specific location. Stock records track current quantity, cost, and can have batch numbers or expiration dates.
Locations
Physical places where you store inventory - stores, warehouses, or storage areas. Each location can have its own stock levels.
Categories
Groups to organize your products. Examples: Beverages, Food Items, Supplies, Equipment.
Suppliers
Vendors you purchase products from. Track contact info and associate them with purchase orders.
Purchase Orders
Documents sent to suppliers to request products. Track orders from draft to received status.
Stock Adjustments
Records of stock changes - receiving deliveries, recording waste, transfers between locations, or inventory corrections.

Ready to get started?

Jump right in and start managing your inventory. Check out our quick start guide or learn how to import your existing data.

Quick Start GuideImport Your Data

User roles

Admin

Full access to all features. Can manage team members, configure settings, and access all data across locations.

  • Manage all products and stock
  • Invite and remove team members
  • Configure permissions
  • Access all locations
  • View all reports

Manager

Manage day-to-day operations at assigned locations. Limited administrative access.

  • View products and stock
  • Create purchase orders
  • Adjust stock levels
  • View location reports
  • Access assigned locations

Member

Basic access for staff members. View inventory and perform assigned tasks.

  • View products
  • View stock levels
  • Access assigned locations
  • Basic operations only